RULES FOR MEMBERSHIP TO ADVENTURE WELLINGTON

By continuing with your membership you agree to follow these rules and guidelines. If you don't agree with these rules you must not join the group. If you are already a member and you don't agree with these rules, you must delete your membership. Please note that these rules and guidelines are updated periodically. It is your own responsibility to ensure you are aware of any updates by reviewing this page at regular intervals.

DISCLAIMER

When you sign on as a member of the group you understand that whilst the trips may be organised on a group basis, the attendees must be self-sufficient and make preparations and take precautions that they would do if embarking on a trip by themselves. Whilst every possible assistance will be offered, Adventure Wellington Trust, the Trustees, Event Organisers/hosts and members cannot be held responsible for any accident, injuries or losses sustained leading up to, during, or after an event.

1. CONDUCT AND BEHAVIOR

We expect every member to come to AW events because they want to do fun, active and adventurous events in a safe environment with a great group of people. People with other motives are not welcome in this group. AW is certainly not a dating agency and any form of approaching other AW members with this motive in mind will mean deletion from the group. Harassment, in whatever manner or however small, is completely unaccepted in the group. The leadership team takes every complaint very seriously and the offender will be deleted from the group without hesitation. Furthermore: any members who engage in any type of unlawful activity during an event will be deleted, banned from the group and the police will be notified.

If you would like to make a complaint about a member, please feel to contact the organiser. We are happy to hear your complaint and we will always take it seriously!

The organiser retains the exclusive right to suspend, delete or ban any member from the group, or any particular event, for whatever reason they see fit. Examples of unaccepted behavior:
- Harm, harass or intimidate another member in any way
- Advertise merchandise, auctions, services or commercial websites
- Refuse to follow organisers and event hosts instructions or directions
- Violation (intentional or unintentional) of group rules

2. SAFETY

The nature of the activities that Adventure Wellington involves itself in and the environments that we explore do inherently present risks and dangers. Adventure Wellington prides itself on a good safety record and seriously wishes to maintain that. We always want members to return from activities safe and well. Therefore when you RSVP for an activity please keep in mind the difficulty level and your own fitness and experience. We reserve the right to refuse people on events for not having the required fitness level or equipment for that particular event.

3. NO-SHOWS AND RSVP RULES

When you RSVP for an event you take up a place. If you don't show up you deny another member a place as events are often full. The same applies to changing your RSVP from "yes" to "no" just before an event. Even if events are not full, a host often has to make arrangements based on the number of people that RSVP-ed.

We have a very low tolerance for no-shows and we think they are just rude and antisocial behavior. Not only for the hosts, who put a lot of energy and time in organising the events, but also for members who would have liked to come along but were denied that chance.

Therefore we have three simple rules:
1. Only RSVP if you plan to attend. As soon as this situation changes, change your RSVP
2. You cannot change your RSVP after 7pm the day before the event takes place; changing your RSVP after 7pm results in a no-show
3. Not showing up at an event results in a no-show
Three no-shows means you're out

We want to prevent that long term members are haunted by a no-show in the past. Therefore, half a year after receiving the no-show we will cross it off your Adventure Wellington attendance record.

4. EVENT CANCELLATION POLICY

An event goes ahead unless the event organiser says otherwise. The event organiser will keep an eye on the weather and inform people who have RSVP-ed for an event accordingly. If an event is cancelled due to the weather, the event organiser will inform all people who RSVP-ed (by placing a comment on the event page and/or mailing the members) at least two hours before the event start.

If you don't hear from the event organiser, the event is going ahead. Organising outdoor events in Wellington means that we sometimes have to make a judgement call depending on the difficulty of the walk and weather forecasts. We always err on the side of safety, but since this is "Adventure Wellington" we are not afraid to become a bit wet ;-)

5. YOUR INFORMATION ON THE SITE

You must provide at least your legal first name, a photo which clearly shows your face, and a brief profile description when you sign up. We do not use your information for anything other than contacting you about (events of) Adventure Wellington.

When contacting other members of the group we strongly recommend you use Meetups internal 'greeting' system. This gives you the opportunity to keep your personal email private at all times (please read the instructions carefully when sending or replying to greetings from members).

Please note that sometimes others might 'tag' you in Meetup photographs. Some people don't like being tagged but it is a simple procedure to log-on, find the photograph on the site, and then un-tag yourself.

6. GIVING AND ACCEPTING LIFTS

It is common for members to offer and accept lifts to events. We have no rules around this but there are some simple precautions. First of all, it's entirely up to you whether you accept a lift. We do not keep any extra details on members apart from those they wish to share on their profiles. Please use your discretion when accepting lifts. If you don't feel safe then don't accept the lift. If you are offering a lift, please make sure your vehicle is roadworthy and has functioning seat belts for all occupants. You must be a sober driver!

Some people ask for a contribution to fuel costs (say a gold coin) and it is perfectly fair to do this, but you should always request the contribution BEFORE you pick the member up.

7. REFUNDS

For some events payment in advance is required. In this case the event host will mention two dates in the event text:
1. A date before which payment is required (or a timeslot, eg within 5 days of RSVP-ing): If you have RSVP-ed but not paid before the mentioned date, the event host will change your RSVP to “not going”.
2. A date the payment becomes non refundable: after this date payments will not be refunded. The reason is that a lot of our events are group bookings or have to be paid for in advance. If you change your RSVP before this date, you have to request a refund by emailing the event host.

If an event is postponed the event host will ask you whether you prefer moving to the new date or getting a refund. If an event is cancelled all payments will be refunded. Refunds will be processed within 2 weeks.

8. ACTIVE MEMBERSHIP

What's the point of being a member if you don't attend anything? We feel that if you haven't logged onto the Adventure Wellington website for 12 months, you are not interested anymore. If you haven't logged onto the website for 12 months your membership will be deleted. You can of course rejoin if you wish.